How to Use iLinc (Presenters)
Are you interested in using NWCPHP’s iLinc for a meeting or training session? Follow these four steps to create and run your iLinc meeting.
- Schedule your meeting
- Setup – this is necessary if:
- You are new to iLinc.
- The computer you are using has not been used for iLinc before.
- Preparation
- Log in and present
Schedule Your Meeting
To schedule an iLinc session, contact your iLinc coordinator and provide the date of the session, start time, expected duration, and expected number of attendees (including the presenter). Please schedule sessions at least two weeks in advance of the event.
Your coordinator will:
- Provide a confirmation that there is space available on iLinc at the time you requested.
- If you are new to iLinc, set up a user profile for you so you can prepare for the presentation.
- Create the iLinc meeting space or grant you the permission to create the space.
For more information on scheduling your event, see the iLinc scheduling instructions.
Setup
Audio Portion
Dialing in: The audio portion of NWCPHP iLinc sessions is conducted using a telephone conference line. You will need access to a telephone. The phone number and access code for the conference line will be sent to you via e-mail. For a more comfortable session, you may want to use a headset or speakerphone.
Voice over IP (VoIP): iLinc supports Voice over Internet Protocol (VoIP). This is a technology that gives you access to audio through your computer. To use this technology, you will need a microphone and speakers or a headset attached to your computer.
Video Portion
If you have not used iLinc before on your current computer, you will need to download the iLinc client, a small computer application that is needed to use iLinc’s visual features. It can be downloaded to your computer by:
- Running the iLinc System Test (make sure to complete Part II of the system test)
- Installing it directly from the iLinc support site
- Joining an iLinc session (see "Log In" information below)
Note: The iLinc client will run on Internet Explorer and Mozilla/Firefox based browsers (without administrator access for Windows XP users), however, the installation process is slightly easier in Internet Explorer.
Preparation
Log In
Go to the NWCPHP iLinc site and log in with your user name and password. If you are new to the role of iLinc presenter, your user name and password will be provided to you by your coordinator. You can also contact your coordinator if you misplaced or forgot these.
Once you log in, you will see a list of "Your scheduled meetings" in the "MeetingLinc" section. Locate your meeting and click Edit. You will see the Edit Meeting window, which lists all of the information related to this session (time, date, number of attendees, etc.).
Note: There are two ways to view this information, Wizard or Form View. Form View allows you to see all information at once. To select this view, click on the link located near the top of the Edit Meeting window. The instructions below assume you are viewing the page in Form View
Invite Others to the Event
In the Edit Meeting window, scroll down until you find the Attendees list. To invite someone to this iLinc session, type that person’s name and e-mail address in the boxes provided and click Add. After you have completed all of your edits, an e-mail will be sent to all attendees notifying them of the meeting.
Upload PowerPoint Slides and Web Site Links
In the Edit Meeting window, scroll down until you see the Content section. Select the type of content (e.g., PowerPoint presentation) you wish to add from the drop-down box. Click on the Add button to open a new window and specify the file name, location, and settings.
Prepare for the Presentation
Getting familiar with the iLinc meeting room prior to your scheduled meeting will create a more enjoyable experience. Here are some things to assist you.
- A map of an iLinc meeting room
- A movie clip of a recorded iLinc session
Log In and Present
On the day of the presentation, you should:
- Log in at least 30 minutes prior to the presentation
- Check that your uploaded materials are available and correct
- Practice opening and navigating your uploaded content
- Test the audio system
